Office Administrator

Description

Ryden is a leading independent firm of surveyors specialising in all aspects of commercial property advice. With over 130 staff across offices in Edinburgh, Glasgow, Aberdeen, we work with investors, developers and occupiers in both the public and private sector.

We are ambitious and are growing our business, having expanded through merging our operations with Lambert Smith Hampton in Scotland during 2025.

We strive to create a dynamic, engaging and collaborative working environment for all our teams  because we firmly believe that our people are crucial to the success and growth of Ryden.

A core component in the ability of Ryden to help our clients across Scotland is our Glasgow office which is part of our Central Belt presence. Our Glasgow office operates from a city centre office and provides valuation, planning, commercial property management, agency and building surveying services.

In order to support the efficient day to day running of our Glasgow office the team are looking for an administrator to support the Regional Managing Partner and the wider team there. The position would involve a range of tasks and responsibilities covering:

• General typing and compilation of documentation from digital audio and hand-written copy using Word, Excel, Photoshop and Adobe packages. These involve working with pre-formatted templates and combining photographs, spreadsheets and schedules to provide client-quality final documents.
• Online accounting administration (registration of clients and instructions, production of invoices and completion of files).
• Assistance with organising client events, surveyor training/requirements and national training events.
• Coordination of team diaries, travel and expenses
• Ensuring documentary compliance with company standards and client reporting requirements
• Photocopying/scanning and binding documents
• Filing and archiving
• Reception and switchboard covering as necessary.
• Updating and managing our CRM system, ensuring data protection compliance.
• Assistance with AML checks/procedures

This opportunity:

This position would suit an experienced office administrator who has previously worked in a corporate office environment, with a property background being advantageous rather than a requirement. In order to carry out the position, proficiency in using the MS Office package will be necessary. Familiarity with a CRM system and email marketing software is also desirable. Comprehensive training will be provided on any systems we use.

If successful, this position will see you working closely with our business support team, providing administration support to our wider team there and becoming an integral part of our team supporting our common aim of providing excellent client services.

We want to give you the tools to be the best you can be. Our benefits include private health care, pension contribution, generous holiday allowance, access to 24/7 counselling through our employee assistance programme and daily support and guidance.