- Calculate how much space you need. As a rough calculation, each employee requires around 100 sq ft of office space. If any of your workforce can desk share this could be reduced. You will also need to allow space for meeting rooms and a kitchen area.
- Check the building is suitable for your IT requirements. For example, does it have the broadband capacity to allow your employees to work from home?
- Calculate how far it is to the nearest public transport, or is on-site parking more important to your workforce? Where can they go for lunch or to visit shops?
- How important is it to your clients that you are easy to find or that you are close to where they are located? Think about the first impression your new premises will make on them.
- Is the layout going to allow your workforce to communicate with each other and enjoy their workspace? If the existing layout isn’t to your specification, how much is a fit out going to cost you and have you allowed for this.
- Talk to other tenants about their experiences with their landlord. Do the other businesses in the building / business park / industrial estate complement yours?
- Involve your employees in the move by seeking their views on the options being considered. This can help them feel more ownership of the process which in turn reduces uncertainty during the move and improves staff retention.
- Allow space for expansion in staff numbers over the next few years so you don’t have to move again too soon.
- Be aware of the Energy Performance Certificate (EPC) on any building you are considering. It will be unlawful for landlords to let any building with a F or G rating by 1 April 2018. This could affect a five-year lease you sign now.
- A good property advisor can calculate the costs of a move versus negotiation of your existing lease before you make a decision. They will also investigate lease incentives on your behalf.
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